Why Astro Scribe Will Help Your Clinic Thrive

Address the Real Issue: Vet Mental Health & Work-Life Balance

While vet mental health awareness has improved vastly over the last decade, it's genuinely difficult for clinic managers and owners to make a meaningful difference in their staff's quality of life and daily work experience. Without addressing this, clinics suffer from higher staff turnover, making it even more difficult to build rapport with clients and potentially losing those clients as a result.

Combined with new VSB requirements for more direct vet involvement in dispensing medications and ever-increasing Gap pay usage causing more pressure between consults, it's time to act.

Fit More Consults Into Every Day

It's something we hear all the time from clinic managers: with Gap pay and other duties taking up extra time before vets can see the next patient, it's getting harder to stick to reasonable consult durations. Vets are forced to either write subpar notes just to move things along, or worse - complete multiple notes at the end of the day. This creates a huge mental load, plus expensive overtime or time in lieu for the clinic. Far from ideal!

New VSB Requirements: Why This Matters Now

In reference to the Veterinary Practice Regulations 2022 (Regulations) amendments that came into effect on 12 June 2025, vets now need to be more directly involved in dispensing medications. Translation? Your vets are going to be even busier from now on. If you're looking for a way to reduce stress and fit in more appointments whilst managing new legislative requirements, keep reading.

Visit the Veterinary Practice Board WA website, or check out their most recent newsletters here

Writing Notes Manually Is a Huge Waste of Time

Vets spend so much of their valuable time documenting things they've already explained during the consult. In this day and age, manual note-writing is becoming untenable. With too many duties to perform, clinics are being forced to increase appointment times, thus fitting in fewer appointments each day.

This is something tangible you can do for your staff to genuinely make their workdays easier. And the best part? It's easy to implement and affordable.

The Perfect Perk to Attract & Retain Staff

We hear about clinic managers struggling to find enough staff all the time, especially over the holidays. Just paying more sometimes isn't enough—or even feasible. One simple way to make your clinic more attractive to locums and permanent staff alike is by eliminating 90% of note-writing from their day. This is a HUGE selling point to new hires! Imagine applying as a locum to a clinic where you don't even need to worry about writing your notes. The hours you agree on are the hours you actually work!

Stop Wasting Your Budget on Overtime

Your vets are drowning in paperwork. Between consultations, surgeries, emergency slot-ins, and after-hours calls, they're still expected to write detailed clinical notes, complete Gap pay documentation ASAP, and maintain ever-stricter VSB compliance standards. Many stay late every single day just to finish notes, or rush through documentation to get home to their families.

If a significant portion of your clinic's budget is continually allocated to overtime, this isn't meant to be the status quo. The goal is regular hours! Save your clinic from overspending and simultaneously have your entire staff sigh in relief as the pressure finally drops off.

With a free trial and under 5 minutes to set up on every computer in your clinic, what do you have to lose?

Money Isn't Everything: Create a Better Working Environment

The current market would have you believe that pay is the only way to acquire talent. But your clinic needs a selling point to keep the best staff, and money is NOT the be-all and end-all. Turnover is a real issue in Australian vet clinics right now, and the most common leading cause mentioned by leaving staff is working environment - in particular, work-life balance.

Everyone is over being overworked and asked to manage too much. Give your staff the relief they deserve.

Seamless ezyVet Integration

ezyVet's implementation of clinical note-taking is very unique, making it tough for many vets and nurses to get used to using it fully. We've seen clinics go both ways: either put all notes in one box and be done with it, or have a separate box for every single parameter (and actually take the time to fill ALL of them out).

Using ezyVet this way basically makes other transcription software useless. That's where Astro Scribe comes in. With our specialized ezyVet mode, set it up once and forget about it. It's as simple as a couple of clicks, and when it's time to input notes into ezyVet, just press CTRL+V on your keyboard repeatedly. Each time, the corresponding section of your notes will be automatically picked and inserted into the correct field. It's THAT easy!

Watch the ezyvey chapter in our demo video

Start Using Astro Scribe Today

✓ Help your vets achieve and maintain a healthy work-life balance

✓ Nurture your vet's mental health and lower their mental load in a meaningful way

✓ Create an extra hour every day by eliminating note time

✓ Significantly improve rapport development—clients feel listened to when their vet can focus full attention on them instead of multitasking with notes

✓ Notes ready for Gap pay from any computer, allowing vets to move on to the next consult immediately

✓ No need to panic about another set of notes before leaving in case of emergencies and slot-ins

✓ Send full history to emergency/referral centres when you send clients their way—maintain good working relationships with referral vets

✓ Vets can leave on time, reducing mental load, fatigue, and money spent on overtime/time in lieu

✓ Makes your clinic more attractive as a locum role—no need for notes as you have transcription software available, and each locum can create their own template at no extra charge